Our aim is to make CALC a role model for other conferences in terms of accessibility and inclusivity for all delegates. To this end, we want to provide specific information regarding accessibility to all potential delegates and speakers. This list is non-exhaustive and further detail on accessibility and inclusivity arrangements will be included in our Conference Code of Conduct.

While we have tried to consider as many elements of accessibility as possible, the limits of our own experience and those we have consulted with and the diversity of individuals’ needs mean it is inevitable there will be some things we have not already accommodated for. Please don’t take this to mean we can’t do so and feel free to contact us using calcconference@gmail.com and we can discuss your individual requirements and what we might be able to do to suit these.

Childcare

As a minimum-cost conference we unfortunately cannot provide free childcare or creche facilities to our delegates. Coventry University operates a family-friendly campus and delegates are welcome to bring younger children and infants with them to the conference. A quiet/chill out room will be provided in the conference venue and delegates can also use The Hub’s social spaces throughout the day. Baby changing facilities are available in the nearby Hub building. We would encourage delegates to include childcare costs alongside other reasonable expenses (e.g. per diem, travel costs) in claims.

Alternative Formats

All speakers will be asked to provide a set of slides (if using) and transcript/notes of their talks two weeks before the conference. These will be made available to all registered delegates to make alternative formats as necessary.

Quiet Room

A quiet, chill out room will be provided at the conference venue. This room will be for delegates to take space away from the conference as needed. For the comfort of delegates using this space, quiet use of the space will be enforced by the conference team (e.g. preventing use for phone calls in the space). Delegates will also have access to informal breakout spaces in the building and in nearby Hub building.

Prayer Room and Faith Facilities

Delegates will have access to Coventry University’s Spirituality and Faith Centre (approx 100m from venue entrance). This includes a multi-faith meeting room, chapel, Muslim prayer rooms (with ablution facilities), multi-faith library and lounge.

Toilets

Male, female and accessible toilets are available in the main conference building. Unfortunately, gender-neutral toilets are not available in the main conference building but are in The Hub building next door (ground floor). Conference organisers respect the right of delegates to use the toilet they feel most comfortable with.

Languages

CALC 2020 will be an English language conference with conference talks and materials provided in English in the first instance. Speakers will be asked to provide a set of slides (if using) and transcript/notes of their talk two weeks before the conference. These will be made available to all registered delegates to make translations as necessary. The conference organisers are open to speakers presenting in non-English languages and BSL where a suitable translator service can be provided, speakers should contact us on calcconference@gmail.com to discuss this.

Physical and General Accessibility

The conference venue has wheelchair access and lifts to all floors. Blue badge parking is available nearby and can be requested via email (calcconference@gmail.com). A hearing loop can be provided on request (calcconference@gmail.com). We cannot guarantee a BSL intepreter but please email us if you would require one so that we can investigate this further (calcconference@gmail.com).

More details on our accessibility and inclusivity arrangements will be provided in our Conference Code of Conduct to be published soon. It is a requirement of all delegates and speakers to ensure they have read and understood the code of conduct in advance of the conference.

Michelle Bond and Darren Flynn